Last updated: 24 June 2026

This Privacy Policy explains how UrbanRootss Pvt Ltd ("we", "us", "our"), the organiser of Game of Titans ("the Event"), collects, uses, shares and protects your personal information when you visit gameoftitans.in (the "Site") or register for the Event. By using the Site or registering, you agree to the practices described below.

Information We Collect

We collect information you provide directly and information gathered automatically when you use the Site:

• Registration details — name, age, gender, email address, phone number, city, emergency contact and category/division selection.
• Payment information — processed securely by our third-party payment gateway. We do not store your full card or banking details on our servers.
• Health & safety details — any medical information you choose to share to help us keep you safe on the course.
• Communications — messages you send us via email, WhatsApp, forms or social media.
• Technical data — IP address, browser type, device information and pages visited, collected through cookies and similar technologies.

How We Use Your Information

• To process your registration, payment and entry into the Event.
• To send confirmations, race-pack details, schedules and important event updates.
• To ensure participant safety and provide on-ground medical and emergency support.
• To respond to your enquiries and provide customer support.
• To share event news, offers and future editions — only where you have not opted out.
• To improve the Site, our services and the overall event experience.
• To comply with legal, regulatory and tax obligations.

Sharing Your Information

We do not sell your personal information. We may share it only with:

• Trusted service providers (payment gateways, timing partners, IT, medical and event-operations vendors) who process data on our behalf.
• Event partners and sponsors, in aggregated or anonymised form, or with your consent where personally identifiable.
• Media and broadcast partners, as photographs and footage captured at the Event may be used for coverage and promotion.
• Authorities or regulators where required by law or to protect the rights and safety of participants.

Event Photography & Footage

Game of Titans is a public event. By participating, you acknowledge that photographs, video and audio may be captured and used by us and our media partners for coverage, promotion and future marketing across media and OTT platforms, social media and print, without additional compensation. If you have concerns, please contact us using the details below.

Cookies

The Site uses cookies and similar technologies to keep it working properly, remember your preferences and understand how the Site is used. You can control or disable cookies through your browser settings, though some features may not function as intended if you do.

Data Security

We apply reasonable technical and organisational measures to protect your information against unauthorised access, loss or misuse. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

Data Retention

We retain personal information only for as long as necessary to fulfil the purposes described in this policy, including legal, accounting and reporting requirements, after which it is deleted or anonymised.

Your Rights

Subject to applicable law, you may:

• Request access to the personal information we hold about you.
• Request correction of inaccurate or incomplete information.
• Request deletion of your information, where there is no overriding legal reason to retain it.
• Withdraw consent or opt out of marketing communications at any time.

To exercise any of these rights, contact us using the details below.

Children's Privacy

Participants under 18 may enter the Under-18 division only with the consent and supervision of a parent or legal guardian. We collect minors' information solely for registration and safety, and only with guardian consent.

Third-Party Links

The Site may link to third-party websites (such as payment gateways, sponsors or social media). We are not responsible for the privacy practices of those sites and encourage you to review their policies.

Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be posted on this page with a revised "Last updated" date.

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